8 Technology etiquette tips for job-seekers

If there's any small solace when starting a job search in this recession, it's the proliferation of digital technology to help you re-enter the working world. Web sites like Indeed.com and LinkedIn.com have multiplied the number of job openings you can track and the professional contacts you can make. E-mail and smart phones make it easier to pitch yourself and set up appointments.
But think twice before picking up that BlackBerry and thumb-typing a message to the hiring manager whose e-mail address you so slyly uncovered online. In the end, landing the right job hinges on old-world skills.
"The electronic piece usually just gets your foot in the door," said Dave Willmer, executive director of Robert Half Technology, a tech industry recruiting division of Menlo Park, Calif.-based staffing consultant Robert Half International. "But you still have to present yourself well face-to-face in an interview, and you have to have good references," he said. "I think some job candidates lose sight of that because of all the technology options and capabilities that get your name out there."
Here are eight technology etiquette tips to help job seekers.

1 .Avoid email blasts

Resist the temptation to respond to each online job listing in your field, and focus on those that fit the best. Only about 6 percent of jobs are filled by candidates recruited through advertisements, said Wendleton, whose firm also conducts career research. If you can use personal contacts to learn about an opening that's not widely publicized, your chances of landing the job increase because you've got fewer rivals. Instead of blast e-mailing, use the Web to research potential employers and put yourself in position to recite key facts about that company should you land an interview. "Too many people are sitting there all day hitting that send button on their computer, answering ads, answering ads," Wendleton said.

02.Embrace snail mail

In your first contact with a prospective employer, you're unlikely to stand out if you join the legions of job seekers sending 'hire me' pitches via e-mail with resumes attached. E-mails also are too easy for a hiring manager to delete. With snail mail, you control the appearance of your carefully crafted cover letter and resume.With e-mail, the user's machine can control settings for fonts and spacing. And managers can be wary of opening attached resumes for fear of unleashing a computer virus.

03.Avoid follow-up foibles

If you land an interview, pay close attention if the hiring manager specifies how to make any follow-up contacts. Email can be a good option because of its speed; if you send a follow-up note via snail mail, it may arrive too late in the hiring process to make a difference.
If the hiring manager is OK with email, send a message that addresses any unanswered questions from the interview and state that you're also mailing a hardcopy. In the snail mail message, do refer that you have also sent an email.
Whatever you do, don't follow up on an interview with an email sent via a handheld gadget - there's too great a chance you'll thumb-type a typo-ridden message. Only use handhelds to send brief, timely emails confirming an appointment or advising you're running late for a meeting. Don't type without regard to grammar and capitalization, and resist including smiley faces or other emoticons in electronic messages. "There is no circumstance where that is appropriate," Wendleton said.

04.Observe boundaries

Even if you managed to track down a hiring manager's cell phone number, don't call it unless given permission. "Cell phones are considered private," Wendleton said.
Willmer and Kate Wendleton, president of The Five O'Clock Club, a New York-based career counseling company, advise that job seekers - especially the young and tech-savvy - frequently misuse electronic gadgets and the Web and run roughshod over professional etiquette.

05.Stick to landlines

For any phone contact with a prospective employer, try to use a land line. With cell phones, there's too great a risk that you'll get a spotty connection, lose it altogether, or end up with excessive background noise if you're in a public place.
If you lack a land line, call from a quiet place like a hotel lobby. Have a pen and pad ready so you can jot down information.

06.Network the smart way

If you identify a hiring manager or other professional you'd like to connect with on an online networking site, don't merely send an electronic invitation without explaining why you want to get in touch. An out-of-the-blue request will likely be ignored.
"Write something like, "I was intrigued by your LinkedIn posting. I see you have 10 years of international experience. I too have 10 years of international experience,'" Wendleton said.

07.Manage your digital footprint

Hiring managers can be expected to go beyond your resume and references, and perform a background check online. So be judicious about what you post on social networking sites such as Facebook, and limit access to friends and family if it's something you wouldn't want an employer to see.
Likewise, think before posting political opinions or personal information in blogs or other online forums. Consider posting under a pseudonym rather than your name. "As a job candidate, I would encourage people to be conservative," said Willmer. "Assume that anybody has access to anything."

08.Get personal
If you resort to e-mail pitches, make them personal. If you're introducing yourself to a hiring manager you've identified via a professional colleague, type that colleague's name in the e-mail's subject line and succinctly explain the link (example "John Doe referred me") so the manager is less likely to hit delete.
Courtesy: AP

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10 Tips to Improve Your Speaking Voice

One of the most important components of public speaking is the sound of your voice. It influences the impact of your message, and might even make or break the success of your speech. Fortunately, for many people, good voice quality can be learned.

Instructions :Breathe from your diaphragm - Practice long and controlled exhales. When you speak, use breath to punctuate your point. For example, take a breath at the end of each phrase whether you need to or not. Use that opportunity to pause and let the listeners absorb what you say.

• Use pitch - Lower pitches generally are more soothing to hear. However, modulating your pitch for emphasis will keep your listeners engaged. Develop your pitch by practicing humming.

• Moderate your volume - Find out if you speak too loudly or too softly. When you begin speaking, ask your audience how your volume is (each situation is different). Try to stay at the appropriate volume throughout your speech.

• Moderate your pace - This one is also closely related to breath. If you speak too quickly, people can’t keep up. If you speak too slowly, people will lose interest. Record your speech to determine if you need to change your pace. Get feedback from others.

• Articulate - Try exaggerating your lip movement to reduce mumbling. Practice articulating tongue twisters and extending and exaggerating vowel sounds. Become an expert at articulating tongue twisters as quickly and crisply as possible. Focus on the ones you find difficult.

• Practice your speech in advance and determine where you want to pause for a breath. For more emphasis, pause for more than one breath. Mark your breathing points in your notes.

• Loosen up before you begin. Look side to side. Roll your head in half-circles and roll your shoulders back. Shift your rib cage from side to side. Yawn. Stretch. Touch your toes while completely relaxing your upper body, then slowly stand up, one vertebra at a time, raising your head last. Repeat as needed.

• Posture - Stand up straight and tall to allow full lung capacity and airflow.

• Record your voice repeatedly using different ways of speaking. Determine which one is most pleasing.

• Practice breath control - Take a deep breath, and while you exhale, count to 10 (or recite the months or days of the week). Try gradually increasing your volume as you count, using your abdominal muscles—not your throat—for volume. Don’t let your larynx tense up.

7 Ways to Make a Good Impression

Impressions are important: They leave an initial taste in people's mouths that can remain prevalent for the entire relationship. If you are paranoid about what kind of impression you make, run through these seven list items and see if you are consistent with them; if you are, then you will probably expose the best of yourself. If not, then work to meet these standards.

1. Dress: The absolute first impression you will make on someone will be through your clothing, because that is what is seen from a distance, and cannot change throughout your meeting. Make sure to dress according to the situation-don't over or under dress-and maintain within the limits of good taste. If you aren't sure if what you're wearing looks good, ask people for an honest opinion. One last thought: always, and I mean always, pull up your pants.

2. Hygiene: Take a shower! Shave! Brush your teeth! You must be fully bathed and groomed before you meet with someone for the first time, because scruffy looking people generally don't seem as neat and mature. Pay attention to the little elements like breath: keep a pack of mint gum with you wherever you go, and periodically check to make sure you aren't killing bugs every time you breathe out. If you sweat heavily, keep a small stick of deodorant/anti-perspirant close, and if you notice you're stinking you can freshen up. People notice the minutiae!

3. Manners: At the table and with other people be civilized, polite and respectful: keep your elbows off of the table, open doors for people and address everyone-initially, at least-by their formal title. This will make an especially good impression on senior citizens, because you will prove that you aren't one of those "new fangled punks."

4. Speech: Have clean, clear diction and speak sans "like" or "you know." It is important to be articulate because that inspires a feeling of intelligence and education in the person you are meeting with. Always leave out profanity, and whatever you do, make sure to speak loud enough for all to hear, because conversationalists are easily agitated if you force them say "excuse me?" more than a few times.

5. Discretion: Choose what to share about yourself: forget to tell everyone about that time you went camping and ruptured your appendix, then fell face first into a pile of bug infested leaves-it is rude and will alienate you from the group. Try to withhold from conversations on personal subjects like religion or more disgusting topics like personal medical care. Before you speak, think about the possible impact of what you might say, then imagine its implications in the long run.

6. Humor: Humor can be your most powerful tool or your doom, because everyone has a slightly different sense of humor. What might be hilarious to you might seem disgusting to another, or vice versa. Try to withhold from any jokes that aren't family or dinner table friendly; you can tell those later.

7. Start and End with a Bang: I am a classical musician, and in my orchestra, among other messages, the conductor tells us that the "audience remembers mostly the first and last notes of a symphony." This is the same in a personal encounter: whoever you are meeting with will remember how you greet them, and then in what manner you left them. If you feel you have trouble with this, practice a few different phrases in the mirror, and introduce elements like: "pleased to meet you," or "honored to make your acquaintance." Ignore the antiquity of these phrases; it often makes them more memorable.

Making a good impression will set any relationship off on a good foot. If you are in a situation where you need to be judged at face value-such as a job interview or date-then make sure to go through this list and make sure you are within bounds of reason and good taste on all of your decisions.